Call centre: the importance of good agent greetings

Call centre agent greeting for many businesses, particularly startups, is usually the core of their customer service strategy. Call centre agent greetings can take your customer service to another level. 

Customers needing advice are likely to call out for mobile assistance. When they dial the number, they aren’t really satisfied.

Call centre agent greetings set the tone at which the discussion usually flows between the customer and the customer agent. Most of the time, the correct greetings and choice of words at the beginning of the discussion dictates what a company or organization is about.

To a greater extent, the customer service agent represents the company. He provides adequate, relevant, and reliable information about the whole company brand to customers. Contact centre as a tool for company brand building.

Importance of call centre agent greeting

In today’s era, where companies’ continuous realization of how vital customer service and call centre greeting is becoming, it is only logical that companies invest more and more in this particular department. With also a strong focus on different ways and forms of improving specific customer experiences through call center agent greetings. In turn, this goes a long way in either improving the company’s brand or affecting the company’s credibility. 

Unlike before, when mostly traditionally customized standard call centre greetings were used by customer service agents to kickstart discussions such as:

”Thanks for calling X, where customer service is our priority” or ”your business is important to us, please hold up while we connect your call”. which might sound too repetitive for most already angry customers seeking immediate solutions. Many companies today are improvising different ways to improve on call centre agent greetings and customer service experience. In general, trigger different feelings of specialness and uniqueness in every single call from every single customer if possible.

Ways to boost customer service experience and examples of call centre agent greetings that take customer service to another level

Most call centre administrators would agree with us that the greeting in a call is highly significant in customer service. 

It might sound like something simple, but it’s the first thing call agents will say to a customer in every call. It gives customers the first impression, and it is the moment they present themselves and the company. The greeting ought to be fun to build critical brand awareness and establish meaningful customer connections. Make them feel comfortable, which is why it is essential to think about what your welcome words from the call centre have to be like. There are many things a customer service agent needs to consider when commencing any call with clients.

Although however, not mandatory, a lot of companies and call centre service agents would share the following approach towards addressing call centre greetings:

Call centre agent salutation

It is the first and initial stage of answering calls as a call centre agent from a customer. Here, the call centre agent must provide warm and welcoming utterances to welcome and acknowledge clients.

Usually, it is not conducive to say daily greetings like ”good morning” or ”good afternoon”. Given the condition that the client might be calling from somewhere else, which might be operating with a completely different time zone. A better way would be actually to acknowledge the client and appreciate the call.

Brief introduction of the call centre agent talking/name of the company.

This next phase carries a lot of weight as it confirms to the customer that somebody answered the call, which means that a real person is ready to listen and tackle whatever problems.

As a contact centre service agent, introducing your name and company would be key to increasing brand awareness and also agent/customer relations on a friendly but yet professional level.

Proposal for assistance or help by the contact centre agent.

at this level, the agent is already starting to get familiar with the client and vice versa. Call service agents have a task to make clients understand their role throughout call time. i.e., to tackle whatever issue that is raised by the client. Or better still, if need be, channel it to the right department.

The approach and manner towards which the call centre service agent is going to relate with the customer concerning

solutions will depend heavily on the company’s type of services and the company’s cultural approach towards particular problems raised.

Communication skills

Customers would often prefer a less scripted, less complicated, and pragmatic solution to their problems. In this case, the agent has to be sensitive enough to understand the nature of the customer.

Customer service experience supposes to provide customers with complete customer satisfaction. With good lasting memories by being factual, natural, and comfortable as possible.

Read more: Katrium

Proactive customer service

What proactive customer service means

What does proactive customer service mean?

Companies such as Netflix and Amazon have delivered delightful proactive support experiences that customers recollect as wow customer support stories. “Proactive customer service” has been thrown around quite often in the customer support world.

It is a relatively simple approach to adopt and implement. Some brands make their customers feel special. But what do these brands do differently than the rest? Do they shower their customers with discounts and offers? Or do they extend customer subscription plans by a month for free? It involves a shift in how they approach customer service, the shift from reactive customer service to proactive customer service.

What is Proactive Customer Service?

Proactive customer service is when you take steps to help your customers resolve issues before they occur. It’s about troubleshooting potential issues and resolving them at the very first sign of trouble. Proactive support is a methodology or approach to customer service in which businesses take the initiative to help customers before customers reach out for help. That is, you address a customer’s problem even before they run into one, by spotting or anticipating the issue in advance and extending support to resolve it. Instead of waiting for customers to reach out to ask about their delayed deliveries, they let the customer know what the new delivery date will be.

For instance, Amazon anticipates questions on delivery dates and times. Suppose the customer is an Amazon Prime subscriber, and a problem happens. In that case, Amazon will sometimes even credit them one free month of the service for this inconvenience, all without the customer ever making an inquiry. This contrasts with reactive customer support, wherein a customer gets in touch with your support team only after they encounter an issue. At that point, customers usually have a problem that isn’t easy to fix without direction, so they have to wait for your help.

How to implement this service in your organisation

Implementing proactive customer service is a combined effort that involves your team, your customers, and the company. Here are three prerequisites that you need to be mindful of before getting started:
Know your customers
It would help if you spent some time getting to know your customers. If you don’t know who they are, what they need, or what issues they experience, then you’ll never be able to support them proactively.

Form the right support team.

The true power of proactive customer service solutions will work best with a solid team behind it. That means you will need to focus on building a team with a good mix of people from different functions in your organization. Build a content library, FAQs, forums, and self-help portals are awesome proactive support tools, but only if you populate them with helpful, engaging, and easy to follow content.

How do I take a proactive approach to customer service?

Reward customer loyalty with discounts and offers. Include a live chat option on your website. Pay attention to what customers are saying online. Ask customers for feedback. Announce mistakes before customers find out. Create content that answers common customer questions. If you follow these steps, then you can have a proactive approach to customer service.

How can I be proactive?

8 Ways To Be More Proactive. Seek out proactive people. Do not sweat about things you cannot control. Take back control. The first step is to take responsibility for your actions. Do not give in to the negative gremlins. Accept that mistakes are inevitable. Do not sit on the sidelines. Be solution-oriented. Celebrate your successes.

Our team hopes that you now know how to have a more proactive customer service. Be sure to follow all our tips to help out your company and if you want to read more about this, then make sure to read our articles: Katrium


Customer Service Skills You Need to Crush Your Competition

How Lead management improves conversion

Potential customer come at the end of the income year; it will also reach a point where they will be interested in your product. If you build on their faith, you can help them and confirm their success using your product or service.

Blogging could be a special thanks to building that trust, according to Forbes. The reality is that you cannot emerge as an authority virtually by declaring yourself joined.

Customer is more suspicious, and they prefer to see you show it by producing great facts that are genuine and reliable in every blog, make progress so that you can grow to be that authority. Prospects are willing to interact with you as soon as you solidify yourself as an authority in their minds.

Customer Relationship Management (CRM)

CRM can cause a higher lead conversion rate, the overwhelming majority of income teams nowadays. Use a consumer relationship management (CRM) software program to pass possibilities through the pipeline and shut deals. CRM shops have many records about every lead in your system, like demographic and behavioral data.


When you use an advertising and marketing automation solution along with your CRM, you will be able to follow all of that contact and target the messages you send your prospects. You can customize their interests and previous buying behavior. This will permit the system to supply lots of other non-public prospects to interact and engage in conversion.

However, to achieve this, you will want to integrate your CRM and MA systems. It allows them to share information in actual time and provide the first targeted and applicable messages possible. If you are the utilizer of two separate systems, ensure there are both integrated. If you are using an all in one CRM such as Agile CRM, you will have sales, marketing, and consumer guide automation. Lead scoring helps you perceive the first sales-ready leads in your system by using a degree gadget that indicates the value that a person represents to the organization. You also award points for demographic data like their job title. Plus, you establish what number points each action or demographic attribute is worth. Scores accumulate over time.

Simply put, lead scoring improves your leads exceptionally. You choose your lead scoring mechanism to be as specific as possible. It is a crucial part of an excellent lead conversion process.

Once you are putting in your lead rating system, you ought to encompass income within the process. Your income reps are nearer to possibilities and remember of their wishes and pain factors beyond marketers.

Customer scoring mechanism

Getting buy-in from income helps to increase your rating system and tightens the alignment between the two teams. Plus, it’ll help income close more excellent deals. A Kentico study located 38% of companies that have a higher skilled result in chance conversion rates due to lead scoring.

It is advisable to reevaluate your scoring mechanism per quarter by meeting with sales to rep consensus on whether leads are being qualified too early or too late. During this time, entrepreneurs can continuously go in on the proper recipe for lead qualification. If you pass many MQLs to sales, but they are converting a few of them, you will want to expand your MQL threshold.

Check the link to learn more about this: Katrium